Typically, you will have already set-up your Xero integration by using the ‘Setting up Xero Integration’ guide and you are just amending them.

General Points

  • The integration with Xero and Approval Donkey only handles approvals for Invoices, Bills, Purchase Orders and Credit Notes that you ‘Save and Submit for approval’ in Xero

  • These transactions will be sitting in your ‘Awaiting Approval’ folder in Xero and are automatically pulled into Approval Donkey and routed to your approvers (Panels)

  • Approval Donkey calls Xero every 5 mins and pulls any transactions in the ‘Awaiting Approval’ folder 

  • Once approved via Approval Donkey any transactions in Xero automatically move from the ‘Awaiting Approval’ folder to the ‘Awaiting Payment’ folder

Step by Step Set-up

Note: To change conditional fields using e.g. using tracking codes or set amounts please refer to the ‘Xero Conditional Fields’ Guide.

Login to the Approval Donkey Dashboard   

Select the Integration Icon to go to the Settings page.  

You will then be taken back to the Xero Settings page. To complete a basic Transaction to  Panel mapping follow this guide. To set-up conditional routing of Approvals e.g. by tracking ID etc then see the ‘Xero Condition Mapping’ Guide.

From the drop downs complete a basic transaction to Panel mapping with no conditions and select ‘Save’  

The mapping is now complete.  

Now whenever you ‘Save and Submit for approval’ any Invoices, Bills, Purchase Orders or Credit note in Xero they will automatically appear in your Approval Donkey Dashboard and everyone in the Panel will get an emailed approval request.  

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